Klemens.AI Features: What You Can Do in the System

Klemens.AI is a comprehensive tool for working with business documents. At first glance, it may seem like “just a document chatbot,” but beneath the surface it offers much more. In this article, we review all the key Klemens.AI features- not as a step-by-step manual, but as a map of capabilities to help you understand what the system can do and how its components work together.

Document Repositories

A repository is the core unit of knowledge organization in Klemens.AI. You can think of it as an intelligent folder that not only stores documents but also understands their content.

What you can do:

• Upload documents in PDF and DOCX formats.

• Documents are automatically indexed; the system analyzes their content and prepares them for search.

• Each document receives an AI-generated summary, so you instantly know what it contains without opening it.

• Organize documents into categories and tag them for easier management.

• Add comments under each document for internal notes and discussions.

• Set access permissions for repositories to control who can view specific documents.

Chatting with Klemens.AI

At the heart of the system is an interactive conversation with AI that understands your documents.

Four Conversation Modes

Klemens.AI provides four specialized agents, each optimized for a different type of task:

• Simple Search – quickly find specific information (e.g., “What is the notice period in the policy?”).

• Advanced Search – analyze multiple documents or compare information across sources.

• Document Analysis – perform deep analysis of selected documents to identify inconsistencies or extract insights.

• Document Creation – generate new documents such as summaries, reports, procedures, or responses.

Referencing Documents

During conversations, you can reference specific documents using the “@” mention mechanism. This narrows the scope and ensures more precise answers.

Source Citations

Every response includes references to exact document fragments. You can verify the source with a single click.

Step-by-Step Plan

For complex queries, Klemens shows a step plan what documents it will analyze and in what order, giving transparency into the AI’s reasoning process.

Document Creation (Drafts)

Klemens.AI not only answers questions but also creates documents.

What you can do:

• Ask the AI to generate documents during a conversation (e.g., summaries, responses).

• Edit generated drafts in a dedicated section.

• Track version history and revert to previous versions.

• Export documents to PDF or DOCX.

• Add finalized drafts to repositories for future use.

Notes

A built-in editor allows you to capture insights and decisions alongside conversations.

What you can do:

• Create formatted notes (rich text, lists, headings).

• Organize notes into folders.

• Track version history.

• Export notes.

• Link notes to specific conversations for context.

Prompts

A prompt library helps standardize and accelerate daily work.

What you can do:

• Create your own reusable prompt templates.

• Assign prompts to specific agents.

• Insert prompts quickly during conversations.

This is especially useful for teams and standardized prompts ensure consistency and save time.

Knowledge Bases

Knowledge bases are shared document collections that can be added to conversations as additional context, often including legal regulations tailored to the client.

What you can do:

• Browse available knowledge bases.

• Include selected bases in conversations.

• Use shared materials like company policies, industry standards, or training content.

Klemens.AI System Search

Search across the entire system with a single shortcut.

How it works:

• Press Cmd+K (Mac) or Ctrl+K (Windows).

• Search across documents, conversations, notes, and drafts.

• Filter results by type.

• Jump directly to results.

Team Access Management

Klemens.AI allows precise control over access and permissions.

What you can do:

• Set repository-level permissions.

• Create user groups.

• Invite users via email.

• Assign roles (user, admin, etc.).

Conversation History

All conversations are automatically saved.

What you can do:

• Review past conversations.

• Resume discussions.

• Search for specific topics.

Activity Log

An admin tool providing full system transparency.

Includes:

• User activity tracking.

• Document access logs.

• Conversation records.

• Changes in settings and permissions.

It supports auditing and compliance, not employee surveillance.

Prompt Improvement

Not sure how to phrase a question? Klemens.AI can improve it.

How it works:

• Enter your prompt.

• Use the improvement feature.

• Accept or edit the suggested version.

Favorites (Pinning)

Quickly access frequently used items.

You can pin:

• Documents

• Conversations

• Notes

• Drafts

Bilingual Support

Klemens.AI operates fully in Polish and English.

What this means:

• Interface available in both languages.

• You can chat in either language.

• AI responds in the language of the query, even if documents differ.

Klemens.AI features: summary

Klemens.AI is far more than a document chatbot. It is a complete environment for working with company knowledge. It combines document storage, intelligent search, deep analysis, document creation, and access management into one integrated system.

All features are designed to work together seamlessly:documents feed conversations, conversations generate drafts, drafts become knowledge, and search connects everything.

The best way to understand its capabilities is simple: start using it and ask your first question.